A smarter way to do things

Meeting Planning Professionals provides a variety of meeting-related services from which you can pick and choose. Whether you only need help with site selection and contract negotiation, or need a complete meeting management turnkey service from start to finish, you can count on our services to provide you and your attendees with an excellent meeting experience.

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Planner

    Pre-Event Planning:

    • Identify Meeting Objectives and Develop Program
    • Conduct Hotel Research, Develop RFPs and Conduct Site/Hotel Selection
    • Negotiate Contracts
    • Prepare Budgets

    Pre-Event Management:

    • Establish Registration Procedures
    • Develop Marketing and Collateral Pieces
    • Plan Food and Beverage Menus
    • Confirm Speakers and Coordinate Travel, Audio Visual and Publication Needs
    • Prepare Event and Meeting Logistic Specifications for Facilities
    • Confirm Audio Visual and Production Requirements with Appropriate Vendors
    • Plan and Coordinate Hospitality, Tours, Recreation, and Entertainment
    • Prepare Event Specification Details and Convey to Facility
    • Develop and Compile Materials for Meeting Packets
    • Produce Name Tags

    On-Site Management:

    • Provide On-Site Personnel
    • Manage All On-Site Logistics with Venue and All Vendors
    • Staff Hospitality/Registration Desk
    • Conduct Tours, Recreation, Entertainment Events and Guest Programs

    Post-Event Services

    • Review Invoices and Statements for Accuracy and Process all Payments
    • Prepare Post-Event Analysis and Management Reports